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Annual Volunteer Application




Section 1: NAME – The name of this organization shall be the Riverside Elementary Parent Teacher Organization (PTO). The PTO is located at W153 N8681 Margaret Road in Menomonee Falls, Wisconsin.

Section 2: DESCRIPTION – The PTO is a non-profit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code.

Section 3: PURPOSE – The purpose of the PTO is to enhance and support the educational experience at Riverside Elementary, to develop a closer connection between school and home by encouraging parental involvement, and to improve the environment at Riverside Elementary through volunteer opportunities and financial support.


Section 1: The Riverside PTO shall be noncommercial, nonsectarian, and nonpartisan.

Section 2: The organization shall work with schools and community to provide quality education for all children and youth and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities and local education authorities.

Section 3: The organization shall work to promote the health and welfare of children and youth and shall seek to promote collaboration between parents, schools, and the community at large.

Section 4: No part of the net earnings of the association shall inure to the benefit of, or be distributable to its members, directors, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article I hereof.

Section 5: Notwithstanding any other provisions of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501(c) (3) of the Internal Revenue Code or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.

Section 6: The organization or members in their official capacities shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.

Section 7: The Riverside PTO will cooperate with other PTA/PTSA/PTO/PTSO organizations and agencies concerned with child welfare and education located in the school district of Menomonee Falls, Wisconsin.


Section 1: The Riverside PTO exists as an unincorporated association of its members limited to educational purposes at Riverside Elementary School. Its Articles of Organization comprise these bylaws as from time to time amended, and it’s Articles of Association, if any.  In the absence of separate Articles of Association, these bylaws shall be deemed to be the Articles of Association. In the event of any conflict between these bylaws and the Articles of Association, these bylaws shall govern.


Section 1: Membership is available to all parents and guardians of Riverside Elementary, plus all staff at Riverside Elementary. Each member of the PTO shall pay annual dues of five dollars ($5.00). Members have voting privileges, one vote per household.


Section 1: EXECUTIVE BOARD– The Executive Board shall consist of the following officers:  President, four  Vice Presidents, Secretary, and Treasurer.  Officer positions can be shared.  The School Principal, or his/her designee, is a voting member of the Executive Board.

Section 2:  TERM OF OFFICE – The term of office for all officers is two years, beginning on July 1st, unless the term is shortened due to a geographical move or a student no longer attending the school.

Section 3:  QUALIFICTIONS – Any PTO member in good standing may become an officer of the PTO.

Section 4: ELECTIONS – Officers shall be elected by ballot in the month of May.  However, if there is but one nominee for any office, election for that office may be by voice vote.

  1. Officers shall assume their official duties effective July 1.
  2. If an office remains unfilled after election, it shall be considered a vacant office to be filled by the board elect.

Section 5: DUTIES –

Executive Board – Develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of no more than $150.00.

President – Preside at General PTO meetings and Executive Board meetings, serve as the official representative of the PTO, retain all official records of the PTO and coordinate the work of the officers and committees.

1st Vice President – Shall be responsible for coordinating the back to school fair and soliciting/tracking membership and creating the annual directory in addition to assisting the President, and chairing meetings in the absence of the President.

2nd Vice-President – Shall be responsible for implementing and running all student and family programs, assist the President, and chair meetings in the absence of the President.

3rd Vice-President – Shall be responsible for staff appreciation, including teacher appreciation week and other staff events throughout the year, assist the President, and chair meetings in the absence of the President.

4th Vice-President – Shall coordinate and oversee all fundraising activities within the PTO, assist the president, and chair meetings in the absence of the president.

Secretary – Record and retain the minutes of all meetings of the PTO, have a current copy of the bylaws, and perform other delegated duties as assigned.

Treasurer – Serve as custodian of the PTO’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare year-end financial report, facilitate an annual audit, hold all financial records, and file the required federal tax documents (e.g., Form 990).

Section 5:  BOARD MEETINGS – The Executive Board shall meet six times per school year, or at the discretion of the President.


Section 6: COMPENSATION – The Executive Board, as such, shall not receive any compensation for their services as Board Members, but the PTO may authorize reimbursement of expenses incurred in the performance of their duties by resolution and subject to such limitations as the Membership determines.  Such authorization may prescribe procedures for the approval and payment of such expenses by designated officers of the PTO.


Section 7:  REMOVAL – An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board.


Section 8:  VACANCIES:


  1. If a vacancy occurs on the Executive Board, the President shall appoint a PTO member to fill the vacancy, for the remainder of the officer’s term.
  2. In case a vacancy occurs in the office of president, the first vice president shall assume the office of the president for the remainder of the term.


Section 1:  GENERAL PTO MEETINGS – General PTO meetings shall be held to conduct the business of the PTO.  Meetings shall be held on the second Tuesday of the month during the school year or at the discretion of the Executive Board.

Section 2: VOTING – Each member in attendance at a PTO meeting is eligible to vote, one vote per household.  Absentee or proxy votes are not allowed.

Section 3 – QUORUM – Eight (8) members of the PTO present and voting constitute quorum for the purpose of voting.


Section 1: Only members of this organization shall be eligible to serve as committee chairs or committee members.

Section 2: The President shall be a member ex-officio of all committees except the nominating committee.

Section 3: The Executive Board may create such standing committees, as it may deem necessary, to promote the objectives and carry on the work of the organization. The term of each chair shall be two years or until the selection of a successor.

Section 4: The power to form special committees and appoint or elect their members rests with the organization (unless the bylaws delegate this power to the President or the Executive Board).

Section 5: All chairs shall perform the duties outlined in these bylaws and those assigned from time to time. Upon the expiration of the term of office, and in case of resignation, each chair shall turn over to the President, without delay, all records, books, and other materials pertaining to the position, and shall return to the Treasurer, immediately, all funds pertaining to the office.


Section 1: FISCAL YEAR – The fiscal year of this PTO shall begin on July 1 and end on June 30 of the following year.

Section 2: BANKING – All funds shall be kept in a checking account in the name of Riverside PTO, and held at a local financial institution.  Check signers may not be from the same household.

Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system.  The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly.  The Treasurer shall also maintain the accounts in order that the PTO remains in good standing. The PTO Executive Board shall appoint a committee to audit the financial records at the end of each fiscal year.

Section 3: ENDING BALANCE – The organization shall leave a minimum of $3,000.00 in the treasury at the end of each fiscal year.

Section 4: CONTRACTS – Contract signing authority is limited to the President or the President’s designee.


Amendments to the bylaws may be proposed by any PTO member.  Amendments presented at a PTO meeting shall be considered for voting at a subsequent meeting.  Approval of two-thirds of all members present and voting is required to adopt an amendment to the Bylaws.


Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more nonprofit funds, foundations, or organizations that have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code.


The authority for this organization shall be “Robert’s Rules of Order Newly Revised.”